Frequently Asked Questions

Abstract Submission & Review

Registration & Payment

Accommodation & Travel

Presentation & Papers

On Site Information

Abstract Submission & Review

How do I submit an abstract?

See Call for Papers – the call for papers is open until 19 March 2018. The review process will start soon after. Please read the call before submitting an abstract here.

How do I submit a panel?

See Call for Papers – the call for papers is open until 19 March 2018. The review process will start soon after. Please read the call before submitting a panel here.

How do I submit an innovative session?

See Call for Papers – the call for papers is open until 19 March 2018. The review process will start soon after. Please read the call before submitting an innovative session by email to  UC2018@earthsystemgovernance.org.

How does the review process work?

Please read a comprehensive description of the review process here.

When will I be notified about the outcome of the review?

The review process will likely be completed 2 April 2018. The results will be sent to the authors by email shortly after.

Registration & Payment

How do I register for the 2018 Utrecht Conference?

Registration is required for all participants, and the number of participants is limited. Registration will open in spring 2018. Check Registration for more details.

Is financial support available?

No. We are working with partner organizations to raise funds for financial support to early-career participants and participants from developing countries. We expect limited funds to become available and eligible participants will be contacted individually.

Is a reduced registration fee available?

There will be a reduced registration fee for students and participants from developing countries, as well as for representatives of co-hosting institutions.

Students (graduate and PhD) must supply a document, such as a student ID or letter of supervisor/university, stating that the student is currently enrolled at a college or university by email to UC2018@earthsystemgovernance.org.

The country of residence in a low, lower-middle, or upper-middle income economy according to World Bank classification 2016 is determining eligibility for the developing country rate. Note: eligibility thus is based on country of residence, not on citizenship.

Eligible for the co-host fee are staff members of the co-hosting institutions of the conference, as well as the speakers of the semi-plenaries organized by the co-hosting institutions.

Can I attend the conference for just one day?

The 2018 Utrecht Conference does not have a special day-rate. You are welcome to attend for just one day; however, the full registration fee will still apply.

Note to paper presenters: In order to keep the programme consistent, we can not accommodate requests to present at a specific day or time.

Accommodation & Travel

Will accommodation be provided?

No. Accommodation will not be provided and is not included in the registration fee. All participants need to make their own travel and accommodation arrangements. We have listed recommended hotels here. Check Transport for more information about travelling to and around Utrecht.

Presentation & Papers

Are there guidelines for the presentation?

Depending on the final number of presentations in the panel, each presenter will have 15-20 minutes for presentation and 5-10 minutes for questions and answers. It is up to the presenter whether or not to prepare a Power Point presentation. The format for Innovative Sessions will be determined by the session organizers.

Are there guidelines for full papers?

Given that this is an interdisciplinary and international conference, participants are encouraged to draw on their own disciplinary or local norms and standards for paper length and format. However, recommended maximum length is 8.000 words. The scientific quality of your paper is most important.

Please note that the deadline for submission of full papers is 1 November 2018.

How do I know what day and time I will present?

A final version of the detailed programme will be available shortly before the conference. Please note that the exact time-slot for your presentation may change up to the start of the conference as we aim at coherent panels and will have to adjust to withdrawals and other changes.

Is there a conference schedule available?

The preliminary version of the programme is now available here. Room allocations of individual sessions will be published in the full programme.

On Site Information

Where are the conference venues?

The 2018 Utrecht Conference on Earth System Governance will be held at venues across Utrecht University.

  • The first three conference days (Monday – Wednesday) will be in different venues on and around Domplein in the city center of Utrecht
  • The final conference day (Thursday) will be hosted at Utrecht Science Park (de Uithof)

There is a regular public transport connection between the city center and  Utrecht Science Park.

See Conference Venues for more details.

Emergency Numbers

In an emergency, dial: 112

Telephone numbers in alphabetical order

Emergency services: 112
Police (non-emergency): 0900 8844
Emergency line for medical service – national: 0900 1515 – Utrecht: 0900 450 1450
Tourist medical service: 020 592 3355